![]() Leaving a job or graduating from school: If you have a work or school email account that will be shut down after you leave, you might want to archive all that email beforehand.Switching email providers: If you choose to stop using a particular email account, you might want to download all the mail in it first.Poor email client performance: Although good email apps should be able to handle hundreds of thousands of messages, it’s possible that reducing the amount of email in your account would help if you’re experiencing slowdowns.Reduce clutter: Even if you have sufficient server space, archiving mail-particularly mail from ancient completed projects-might reduce the mental load of having it in your email app.Insufficient server space: Institutional email accounts sometimes have inflexible mail quotas, and although you can pay for more storage on many large email providers, you might prefer instead to clear out old mail that you don’t refer to anymore.However, there are situations where you might want to archive email, by which we mean download it from the server and store it for posterity on your Mac, possibly outside your email app. ![]() Email doesn’t take up any physical space and not even that much digital space in the scheme of things. Before you know it, you have years of email stored away-potentially tens or even hundreds of thousands of messages. However, I would greatly appreciate any insights you have on how these apps would or wouldn't be useful for my needs.Email is a major part of all our lives, both personally and professionally, and as such, it can add up. I know this is a somewhat complicated question and a lot has to do with preference. How do they handle/manage differing (or large) file types? Is there any functionality in these two apps similar to that in DevonThink that allows me to index and interact with my Obsidian vault? What is their search functionality quality in discovering new ideas? How trustworthy/reliable are they (in terms of avoiding losing files)? However, for both of these apps there are a few things I don't know enough about. Both have better UI and lower learning curves compared to DevonThink EagleFiler seems to be a touch less clean and more difficult with cross-platform. Keep It seems to have great UI and syncing between iOS and Mac. As I wouldn't use any of it's complex features (automation, scripting, etc) then I'm not sure if it is too much and if Keep It or EagleFiler could satisfyingly fill the gap It also has a poor UI and a very high learning curve. However, it is 3x the price of the other options (even with a discount). It has built-in OCR, powerful search functionality, a relatively reliable track record, and being able to index my obsidian vault into the app would allow me to search all my data within one app. It is very powerful and is my ideal in a lot of ways. This would allow me to better utilize and organize the information I don't want to have to jump back and forth between various apps and systems or using the finder. The role that I want DevonThink, Keep It, or EagleFiler to fill is to act as a central repository for my saved data and files. Hookmark is used to link the Obsidian note to the source data (a website, a file in whichever of these three apps I choose, etc) Intriguing thoughts, personalized summaries of the ideas of others, etc. so a lower learning curve is preferred but lower priority than the other things I'm looking for I don't use advanced tagging, scripting, macros, automation, etc. I have no interest in complex or advanced features. Ideally, the ability to access the content from my phone (even if it's limited access) The ability to further analyze the data collected and find new ideas (such as through powerful search functions)Ī trustworthy program that I won't be worried about constant bugs or loss of content Reliable document storage (articles, books, scanned documents) so I can reference content in the future ![]() I'd appreciate any help in figuring out which best suits my needs as there’s only so much I can tell from a limited time trial. TLDR: Personal Knowledge Management system that DevonThink suits best but I am worried it is too complex and wonder if Keep It or EagleFiler could satisfyingly fill the need/functionality in my workflow.Īfter researching using free trials of these and other options, these are the final three apps that I believe would help me in my personal knowledge management workflow and goals. Though I won't use many of the complex features, the power and reliability of the simple features in addition to the support, community, and growth potential make it worth the one-time price for me (even though it is $100+ more than the other options). ![]()
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